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Newsletters & Notices>
Letter From Dan Dimovski - Owner Participation
December 4, 2008
Communication from Dan Dimovski
Las Palmas HOA Board Member
Owner of Grande 202 and Baja 103
Phone: 519 965-2227 or 602 449-0576
E-mail: danddimovski@yahoo.com
For the record, we are not getting the owner participation at these annual HOA meetings to make necessary decisions required for the Board to function properly. We had and still have two out of three Board member positions open for election at our last meeting November 22, 08 and were not able to attract enough owners to hold an official meeting/ election.
As a Board member and owner, this to me is a serious concern and requires our immediate attention. We owe it to ourselves and to all the owners that have been participating thus far to go above and beyond our normal communication process.
At this stage, I believe every effort needs to be made to ensure all owners know and understand our situation, our current issues at hand as well as how important it is to participate and vote during these owner meetings. As an owner from Canada, I can understand and appreciate the challenges of being an absent owner of property in Mexico. Since most owners of property in Las Palmas reside outside of Mexico, it is understandable that they may find it difficult to attend owner meetings. The world economic situation has not help matters either.
Therefore I have made a commitment to use my position and reach out to every owner on a one on one basis, inform them of our situation and provide them with ways on how they can participate, give them the opportunity to make decisions that impact them and the HOA.
Since this is an overwhelming task for one person several owners that share the same or similar thoughts have come forward and volunteered to assist in this endeavour. I have identified and empowered five owners to assist on this COMMUNICATION challenge.
Each volunteer will be responsible for one building and one volunteer will be responsible for all the villas to communicate one- on- one regarding HOA communication with each and every owner of Las Palmas. Strictly for INFORMATION capacity purposes.
The following are the Communication Representatives Involved for each designated building and villas:
DOLPHIN Building– Joe and Cory Noriega of unit Dolphin 601D e-mail: jcnoriega@cox.net
BONITA Building – Sandee Bennett of Bonita 403B e-mail: oatmanbear@aol.com
BAJA Building– Debi and Tom Johnson of Baja 205B e-mail: daand88@yahoo.com
GRANDE Building– Carol and Bruce Turner of Grande 204G e-mail: yumacop1@yahoo.com
VILLAS- Bonnie Horton of Grande 704G e-mail: hortonbsc@quest.net
The information that they will be responsible to communicate will include the following proposed items on the agenda up for vote in the next meeting. This information may be adjusted or vary in order to be consistent with HOA approved communication:
1. Voting on re-visiting the HOA fee structure at Las Palmas by using square footage of space available to each unit or property as the basis for future HOA fees. The goal is to create a more fair HOA fee structure and be in line with other resorts when it comes to distinguish between the different sizes of units within Las Palmas. The proposal uses square footage as the basic common denominator for 1 bedroom, 1.5 bedroom, 2 bedroom, 3 bedroom and 4 bedroom properties. This proposal shall be available for communication as soon as I can confirm square footage for all units in Las Palmas. The actual fee structure will follow and will be forwarded to all as soon as I can confirm the square footage for all unit . Since HOA fee structure is part of the Las Palmas CC&R rules and policies it will require 75% of all owners’ votes to pass.
2. Voting on a proposal to cut major fuel cost for pool heating and provide all owner/guests with one consistent pool area designated as the "heated pool area". This pool area has been identified to include the water slide and the swim up bar. It will divide the main pool in two parts. The heated area will be approximately 1/3 of the size of the existing main pool. The proposal will require major physical renovation of the main pool through the creation of a concrete snake wall style divider along with its own efficient furnace room, approximately 1/4 to 1/3 the size of our original current furnace room. An effort will be made to sell off the old pool furnace to recapture some of the incurred costs during this transition. The proposal will recommend putting to a vote on how this project will be financed. One option will be to pay50% for the project through HOA reserves and 50% through a onetime HOA assessment. The proposal will cost approximately $100,000.00 and is estimated to pay for itself within 3-4 years through fuel savings.
3. Voting on replacing our current manual key door locks with a new and automated keyless entry system. This automated system has the capacity to provide audit and track entry into our properties along with providing adds security. This system also has the capability to program wrist bands and credit card style cards for controlled entry. The implications have having quest use their wrist bands as keyless entry devices are a win win situation for the owner that wants to see more control, accountability and security on their property, the guest that does not have to worry about a physical key while on vacation, the rental company that can have more accountability and ease with their quests, workers and provide detailed entry information upon demand by the owners or HOA. Additionally this system will address some of the concerns owners have had with quest not wearing their wrist bands.
4. Voting and election of Board Member three year term and one year term.
5. Voting on 2009 operating budget.
Note: It is important that the Communication Representatives have a reasonable amount of time to communicate prior to our next HOA meeting scheduled for January 10,08. A minimum of five weeks are needed once they have all the information. The holidays create an added challenge.
In order for us to keep our next HOA meeting date I require confirmation of square footage for all units and an owner contact list sorted by building and villas by the end of this week. Currently Francisco and Shannon are working on it.
Thank you for your attention and looking forward to working with everyone .
Dan
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