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Minutes of the
Las Palmas Community Association
General Assembly
February 13, 2010
I. Meeting called to order by Dan Dimovski, Board of Directors and Instructions.
a. Introduce Raul O’Farrill – Attorney for HOA and represents owners.
b. Dan Dimovski acting as President of this meeting.
c. Presentation of Bruce Turner, G-204 Owner as New appointed Board member replacing Jerry Petty as he officially resigned in January 2010.
d. Appointed Scrutinizers are Baja 501 Nancy April & Baja 603 Cindy Mabry
II. Final call for nominations for 3-year board position
a. Ken Mueller-G501; David Horton-Villa 20; Ren Sousa-D704 and Jana Ponzio-D602
b. Votes: Mueller =8 ; Horton =8 ; Sousa=1 ; Ponzio =56 Votes
c. Welcome Again on Board of Directors Jana Ponzio as new 3-year board member.
d. Finals Results on Spreadsheet attached.
III. Review and Progress of 2009 Board and Management Cost saving measures.
a. Adjusted to minimum operational amount of HOA employees. Positions as HOA Assistant Manager, Employee transportation Van driver, Landscaper auxiliary, Pool Operator and Maintenance auxiliaries have been cancelled. It was indeed a heart-breaking experience to have had to lay off 8 HOA employees in 2009, leaving their families without fixed income.
b. Did our best substantial efforts to keep Utilities the lowest as possible.
c. Kept adjusting narrow-hidden-small landscaped areas turning them into stoned/graveled low maintenance areas without irrigation which helped us save lots of water
d. Worked with other Resort’s managers to get to whole sellers prices, especially on Pool chemicals, accessories & cleaning supplies.
e. Kept turning on/off amenities as needed according to resort’s occupancy of renters and owners to justify such expenses.
IV. Status of Restaurant-Bar Operation
a. General Information: New Restaurant-Bar Operator “Reggie’s 8/12” on an Initial 13 and a half months Contract at $ 1,000 USD per month, starting September 14th 2009.
b. Plans of improving & extending service as financial situation improves.
V. Update on Las Palmas CCR’s, HOA Dues and voting structure as it pertains to Sonora State Condominium Regime Law.
a. Nominal Values and Unit’s general divisible portions were researched and located in our Condominium Regime recorded by developer in accordance with Sonora State Condominium Law.
b. Calculations were made by Builder’s engineering staff as they pertain to the complete resort development: common and private areas.
c. Such general divisible percentage per unit derived from unit’s nominal value is to be considered the percentage to calculate HOA Dues and Weight of Voting.
d. Correct Spanish version of our CCR’s was made to replace old wrong-nonsense Spanish version which is to be recorded along with Feb. 13th 2010 Assembly minutes and posted in our website.
e. Written statement was provided by Attorney Raul O’farrill where Las Palmas HOA Dues and Voting structure has at last been set in Accordance with State of Sonora Condominium Law.
VII. Presentation and Voting for 2010 HOA Operation Budget Approval by Assembly.
2010 Operation Budget Approved Unanimously by ownership in Attendance.
VIII. Meeting Adjourned
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LAS PALMAS HOA OPERATING COSTS
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2009 BUDGET and ACTUAL vs. 2010 BUDGET
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OPERATION
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Budget
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Percent
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Actual
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Percent
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Budget
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Percent
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LINE ITEMS
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2009
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of Total
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2009
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of Total
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2010
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of Total
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Wages and Payroll Taxes
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269,602
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36.5%
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219,180
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39.0%
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203,348
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32.5%
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Administration & Insurance
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64,191
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8.7%
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56,885
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10.1%
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64,025
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10.2%
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Mechanical Room & Pool Maintenance
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29,720
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4.0%
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17,788
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3.2%
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28,208
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4.5%
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Landscaping Expenses
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6,420
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0.9%
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3,900
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0.7%
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5,610
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0.9%
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Cleaning & General Maintenance
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45,610
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6.2%
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33,717
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6.0%
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41,617
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6.7%
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Security Expenses
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3,046
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0.4%
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996
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0.2%
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2,967
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0.5%
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Elevator/Other Equipment Maintenance
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21,040
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2.9%
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18,607
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3.3%
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21,200
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3.4%
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SBR HOA Fees
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42,771
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5.8%
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30,462
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5.4%
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42,083
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6.7%
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Electricity
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75,279
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10.2%
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51,348
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9.1%
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67,916
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10.9%
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Propane
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61,164
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8.3%
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34,247
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6.1%
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50,417
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8.1%
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Water & Sewer
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118,904
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16.1%
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94,992
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16.9%
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97,917
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15.7%
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Budget
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Actual
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Budget
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2009
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2009
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2010
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Total Operating Costs
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737,747
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100.0%
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562,122
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100.0%
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625,308
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100.0%
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VII.
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