RSS FeedJanuary 21, 2012
Opening Statement
Quorum achieved with 90 owners & proxies.
Appointed Scrutinizers.
Introductions:
Board Members, Management Team, Attorney,
Tenants: Dolphin, Long Realty & Sahara Massage, Chef Jose (absent)
U.S. Administrator, QC Coordinator, Webmaster.
Statement by Board President Dimovski:
Resort is now in the best shape it has ever been.
Goal to do more for less, reduce fees, lowest budget ever.
Sandy Beach Utilities are a challenge.
Changes to lighting fixtures.
Propane for Pool; schedule for heating.
30% Occupancy rule for small building pool.
Clubhouse pool heated on holidays; Spring Break.
Jacuzzis heated on weekends or upon request.
Consider moving exercise room upstairs, find tenant for old room.
Statement by Board Treasurer Ponzio:
Financial Status Year ending 2011:
Only 6 units in Lien process.
6 units are ahead on payments.
11 homeowners delinquent out of 172.
$15,655 delinquent under 150 days, lowest ever.
$65,000 delinquent over 150 days, Close to collecting $24,000, in escrow on Villa 1.
Electronic transactions
Potential cost $18,000 annually
3% convenience charge eff 2nd Qtr.
Budget 2012 highlights:
$221,000 in reserve
$99,00 Operation fund
$39,00 Savings (Operational Backup)
$16 per unit per month budgeted for reserves.
Impact fees to cover extra personnel for busy times.
U.S Accounting line item added to budget.
Using monthly budgets for Mexico & US accounting.
Propane expense:
Reduced from 2007 @ $82,000 to $28,999 in 2011.
Statement from Vice President Bruce Turner:
Federal Zone Concession:
Villas and Palapas are located in concession zone.
We have been delinquent since 2007, Fees and Penalties of $22,617.
Annual Fees in future will be $3,700
Villa 1 Ownership Dispute:
Neither disputing owner has paid HOA Fees.
To be sold soon, and clear up $24,00 delinquency.
On Demand Water Heater Program:
Owners are happy with performance.
$50 rebate from Contractor.
$50 credit from HOA as incentive to diminish damage to our infrastructure.
Incentive will continue as long as contractor is willing to accommodate. Sign up on website if interested
Laundry room drain installation now complete:
Pour water in drain periodically.
Drain and sill will prevent additional damage from water fixture failure.
Electrical switches in Baja Building were substandard
Dangerous shock issue:
All have been upgraded to U.S. standards with quality switches.
Chaise Lounge Chairs for Pool:
Refurbishing was not practical.
Purchased new frames and tables life expetancy another 7 years.
Cushions made locally not of sufficient quality.
Sunbrella cushions will be purchased upon meeting our specs. (Blue)
Old chairs that are operational will be used at small pools.
New restaurant operator Chef Jose with one year lease.
Old Operators separated bar from restaurant; didn’t work.
Must pay rent to be committed to our project.
Our willingness to work with operator always a priority.
Restaurant looks best it ever has, food is outstanding.
Chef Jose willing to cater to wants and needs of owners.
Massages and Spa Operator now renting space
Our goal to add to our amenities.
Special pricing for owners.
Looking for operator of “Everything you Forgot Store
Business opportunity for whoever might be interested.
Chef Jose may consider expanding to this space.
CCR’s allow you to choose whomever you want for rentals.
Presentation by Castaways / Long Realty as a choice for rental Co.
Presentation by Dolphin Rental, existing rental company.
Board Member Election:
Procedure explanation; votes are weighted per square footage.
Final call for nominees.
Position Statement by nominee Leroy Tapia.
Position Statement by incumbent Bruce Turner.
Voting on 2012 Budget:
Voting results: (weighted by sq ft owned)
Bruce Turner = 37%
Leroy Tapia = 12%
Approve Budget = 46%
Disapprove Budget = 3%
Open Forum
Digital TV offered by Dolphin, $1,00 per channel is an option.
Current TV issues to require reset receivers, will get new receivers.
Informal survey in favor of a 5-member Board panel.
Show of hands yea= 8 nay =1
Advisory Committee members may be just as effective.
Skip Pence & Leroy Tapia volunteered.
Any owner is welcome to attend Board meetings. With exception of confidential sensitive items.
Discussion of re-imbursement of expenses. It is expected and necessary.
Meeting Adjourned