HOA BOARD MEETING MINUTES

April 2011

Report on progress of Improvements

Frrancisco reports that the last building to be painted, the Delphin, is now complete and also all Villas are now complete..  All painting was completed the second week in March.

COOL DECKING

APPROVED to have Francisco negotiate with original contractor for patchwork repair of cool decking for Baja and Grande Buildings.

BANKING ISSUES

Issue with bank policy on a Canadian $10,000 check to be deposited in Las Palmas account.  There is currently a hold on the funds, and we are awaiting confirmation.

POOL HEATING SCHEDULE

APPROVED a new heating schedule for the pools:

20% TOTAL occupancy for 1 small pool, either Grande or Baja

50% TOTAL Occupancy for Main Pool

Main pool Jacuzzi 24-7

The Condo Jacuzzis will be heated from Friday morning to Sunday night, or thru Monday if it is a holiday weekend.

Non-renting owners need to notify Francisco a week in advance by email that they will be occupying their condo so they may be included for the occupancy calculation in addition to the one provided by Dolphin.

The calculation is to be based on 172 units, not the rental pool count.  Cost of heating the large pool is $6,000 per week.  Owners need to be pro active and attend the HOA meetings if they are interested in implementing and paying for a more liberal pool heating policy.

The rental impact fee has no monetary effect on the pool heating or air conditioning the clubhouse policy.


LAVA ROCK

After interviewing Lava Rock Supplier, Board APPROVED

Completing the purchase of second load of 37 cubic meters of rock at 2,200 pesos per cubic meter.
Supplier must honor that price for a third load if needed.
Guaranteed delivery by May 10th. and third load by May 25th.
INSURANCE

Voted to negotiate with Portugal Insurance for new policy that would include water damage inside the condos.

WATER HEATERS

APPROVED to find a local contractor / plumber to fabricate an aluminum overflow tray for the water heaters as follows:

The board is willing to pay $50.00 for material and $50 for labor to installation in each condo. (Total $100 max)
Francisco is to find local contractor in two weeks from April 25th
An installation test in Bruce Turners condo
Francisco also pointed out that an engineer from Mexicali visited with a sample of the tank-less heater made in Germany.  It is computer operated and compact in size at a favorable price of $400.00, plus the electrical labor and installation near the existing electrical panel.  This would be adequate for one and two bedroom only.  He is waiting on an official quote from the engineer for a complete installation.

The board acknowledged such an expense would be the decision of each individual owner willing to pay for it, as the HOA would not.

BUDGET

APPROVED to revise budget with 5% increase to $599,000.

APPROVED to have Francisco negotiate with officials for the water usage estimate billing during the time the water meter was broken.

Balances As of April 13, 2011, Checking = $156,369.05, CD = $122,833.86, Reserve = $104,990.43, savings = $39,025.71 for total of all accounts = $423,219.05

Delinquencies are at $64,580.00.  There is one lien in progress.  A total of 7 units comprise these DELS more than two quarters.  Liens will be initiated on four of these units if not paid in seven days.

BEAUTIFICATION

The total spent outside of the budget = $118,114.52 included lighting, computers, lava rock, & heaters, of which $80,00 was for painting.

$134,000 in wired funds has been transferred from US to Mexico, year to date.

RESTAURANT LEASE

APPROVED to amend current lease to allow Mickey’s to sell wine, and the bar to sell packaged food items, like chips, pretzels, etc.

APPROVED to extend current lease for six months when current lease expires in May. Francisco and Osvaldo are to oversee a stricter accounting of sales to better calculate the percentage of rent due.

STATE OFFICIALS WANT PERMIT FOR BEACH RIGHTS

APPROVED to have HOA obtain Federal permit for beach rights.

State will advise Francisco what that cost is to renew in the next few weeks.

POOL CHAISE LOUNGES

APPROVED a split purchase of refurbishing the existing lounges for a complete cost of sandblasting, coating and cushions for $17,632.00.

APPROVED to buy a container of 120 new aluminum lounge chairs and 65 side tables direct from Asia for a cost of $35,400. Plus shipping and taxes and broker fees.

APPROVED to have Francisco purchase the cushions locally for $72. Each = $8,640. He will start this process immediately. All cushions are to match.

Total cost of the hybrid purchase is $61,672.00 + approx. 5,000 for importation at Ensenada and broker fees and transportation to Penasco.

Any increase in these prices has to be approved by the board.

WEB SITE DOMAIN NAME

APPROVED purchasing the website name www.laspalmashoa.com from Graham Robbins for a price of $2,649.00.  This was for maintaining and hosting since 2003.  The website now becomes sole property of the HOA.

SOLAR HEATING

APPROVED to hire an engineer for a feasibility study for solar heating for the main pool at a cost of no more than $15,000 for the study.  Qualifications must include designing systems in a salt-water environment and that is involved with a major manufacturer.

Must provide 1) total cost, 2) cost to maintain, 3) time to recoup cost considering our salt air environment.